Executive Assistant

We’re currently looking for an executive assistant to be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention to detail. This person should have experience working in an office environment, performing administrative duties, and providing support to managers. 

This is a part-time (20 hours per week) position based in our new office in beautiful North Charleston, SC.

• Support the CEO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently.
• Manage communication with employees by liaising with internal and external executives on various projects and tasks
• Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld
• Help maintain marketing databases and CRM systems to ensure accurate and up-to-date information.
• Provide administrative support to internal departments, including organizing files, scheduling meetings, and preparing reports.
• Perform order-related administrative duties (e.g., managing outgoing fulfillment mailings, organizing samples, delivering goods).

Communication and Relationship Building:

• Have excellent written and verbal communication skills.
• You work well on a team and prioritize collective success over individual recognition (team-oriented mindset).
• Thinks it’s important to be passionate about what you do.
• You need to be part of something special, where you feel like an essential team member.

Workstyle and Responsibility:

• Is resourceful and proactive – able to find the most efficient way to complete tasks and thwart problems.
• Productive and self-motivated when working independently without close supervision.
• Shows initiative.
• Takes accountability and ownership of tasks from start to finish.
• Arrives to work and meetings on time and communicates any potential lateness.
• Ability to maintain confidentiality of information related to the company and its employees.

Organization and Attention to Detail:

• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.
• Excellent attention to detail and keep organized in your space and tasks.
• Efficient at multitasking.

Critical Thinking and Adaptability:

• Is a ‘figure it out person’ and problem-solves effectively and efficiently – works smarter, not harder.
• A creative thinker who shows adaptability in different situations.
• Proficiency with office productivity tools and an aptitude for learning new software and systems.

Work Ethic and Time Management:

• Excels under pressure.
• Excellent time management skills with a proven ability to meet deadlines.
• Efficient multitasking.
• Ability to function well in a high-paced and, at times, stressful environment.
• Ability to prioritize tasks and delegate them when appropriate.

• Casual attire
• The office closes early on Fridays during the Summer. Office closed between Christmas and New Years
• Hybrid work schedule available after 90 days of employment
• Potential for Advancement: Build relationships with employers and colleagues and gain skills that may lead to future job opportunities within the company.
• Cell phone reimbursement

• The compensation for this position is hourly.
• Range based on experience – $18-20/hr. USD

Growth opportunity to move to a full-time position or other position in the company.

Education:

• College degree or equivalent work experience.

Software:

• Proficient in Mac platform and Google Apps (Mail, Sheets, Docs, Drive, etc.).
• Slack or similar communication software is a plus.

Physical Requirements:

This is sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects; work requires reaching, grasping, and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word, and conveying detailed or important instructions to others accurately, loudly, or quickly; hearing is required to perceive information at normal spoken work levels and to receive detailed information through oral communications and/or make fine distinctions in sound; visual acuity is required for color perception, preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities; the worker is not subject to adverse environmental conditions.